Work for KAB — Opportunities

Finance, Accounting, Merchandising & Systems Lead

About The Keep A Breast Foundation

The Keep A Breast Foundation is a global nonprofit organization dedicated to reducing breast cancer risk and its impact through art, education, prevention, and action. Founded with a creative and community-centered approach, Keep A Breast develops programs that empower young people and underserved communities to learn about breast health, prevention, early detection, and self-advocacy. Through educational campaigns, digital tools, art-based initiatives, survivor support, community partnerships, and merchandise-based revenue streams, the Foundation works to make breast health education more accessible, engaging, and culturally relevant.

Position Summary

The Chief Financial Officer is a full-time, hands-on employee role responsible for the full financial management of The Keep A Breast Foundation, including accounting, bookkeeping, financial reporting, budgeting, compliance, payroll, inventory, merchandising finance, and systems improvement. This is a one-person finance position. The CFO must be comfortable both leading financial strategy and personally executing day-to-day accounting operations. The role requires strong nonprofit accounting expertise, deep QuickBooks Online experience, strong understanding of merchandising and inventory workflows, and the ability to modernize finance operations using AI-powered tools, automation, and integrated systems. The position may be performed remotely, provided the CFO maintains consistent availability, proactive communication, confidentiality, and timely execution of all finance responsibilities.

Key Responsibilities

Financial Leadership & Strategy

• Lead the Foundation’s overall financial management, planning, and reporting.

• Provide clear financial analysis and recommendations to the CEO, Treasurer, and Board.

• Support strategic decisions related to programs, merchandising, fundraising, staffing, cash flow, reserves, and long-term sustainability.

• Translate financial data into clear, actionable insights for leadership and governance.

• Strengthen internal controls, financial policies, documentation, and workflows.

• Identify opportunities to improve efficiency, accuracy, automation, and financial visibility.

Hands-On Accounting & Bookkeeping

• Own all accounting and bookkeeping functions directly.

• Manage the monthly close from start to finish.

• Maintain accurate books in QuickBooks Online.

• Prepare and post monthly journal entries related to donations, merchandise sales, in-kind donations, investment accounts, prepaid expenses, revenue and expense reclassifications, postage and shipping allocations, and promotional inventory adjustments.

• Ensure the chart of accounts, classes, customers, programs, and reporting structure are clean, consistent, and useful for management reporting.

Accounts Payable, Accounts Receivable & Cash Management

• Enter vendor bills and invoices into QuickBooks Online.

• Maintain vendor records, W-9s, New Vendor Forms, contracts, and supporting documentation.

• Process payments to vendors, contractors, consultants, partners, and service providers.

• Initiate ACH and wire payments as needed.

• Create and manage purchase orders for merchandise, shop, core vendors, and operational expenses.

• Create partner, wholesale, and customer invoices when required.

• Record customer payments and match them to invoices.

• Track shortages, discrepancies, outstanding balances, and payment timing.

• Monitor cash flow and provide regular updates to the CEO and Treasurer.

Merchandising, Inventory & COGS

• Own financial tracking related to merchandise sales, wholesale orders, inventory, COGS, shipping, promotional goods, and sales platforms.

• Manage inventory records and coordinate biannual physical inventory adjustments.

• Ensure accurate treatment of merchandise purchases, product costs, shipping, fulfillment, discounts, refunds, platform fees, and wholesale terms.

• Track promotional items distributed during the month and ensure related inventory and program expense adjustments are properly recorded

• Work with operations and merchandising staff to improve purchase order tracking, vendor payments, customer invoices, wholesale revenue, margins, and inventory controls.

• Provide clear reporting on retail, wholesale, COGS, gross margin, inventory value, and merchandise profitability.

• Evaluate and improve inventory systems and integrations between QuickBooks Online, Shopify, Amazon, TikTok, wholesale orders, and fulfillment workflows.

Reconciliations, Credit Cards & Financial Controls

• Perform monthly reconciliations for all bank accounts, credit cards, investment accounts, payment platforms, and merchant processors.

• Manage AMEX administration, including receipt collection, statement review, missing documentation follow-up, coding, and QuickBooks entry.

• Track fixed assets and depreciation schedules.

• Maintain accurate and audit-ready financial documentation.

• Strengthen controls around approvals, documentation, payment processing, revenue recognition, inventory, and restricted funds.

Financial Reporting

• Prepare and deliver monthly financial reports to the CEO and Treasurer, including Budget vs. Actual reports, Profit & Loss statements, Balance Sheets, cash flow updates, donation reports, revenue by platform, program-level financial reporting, merchandising and inventory reports, and retail and wholesale margin summaries.

• Prepare board-level financial summaries and support Treasurer reporting.

• Ensure reports are timely, accurate, clear, and useful for decision-making.

Payroll, Benefits & HR Finance

• Process payroll for salaried and hourly employees.

• Maintain accurate timekeeping records.

• Administer and reconcile employee benefits, including health, vision, dental, and related deductions.

• Track PTO, holidays, sick leave, and related payroll records.

• Coordinate with payroll providers, benefits providers, and advisors as needed.

Tax, Audit & Compliance

• Serve as the primary liaison with the external CPA firm for the annual audit and Form 990.

• Prepare and organize audit requests.

• Ensure timely and accurate annual 1099/1096 filings.

• Prepare quarterly sales tax returns.

• Support state charitable registration filings in coordination with third-party providers.

• Maintain state registration records, filings, correspondence, and compliance documentation.

• Ensure compliance with nonprofit accounting standards, GAAP, donor restrictions, internal policies, and regulatory requirements.

Budgeting & Governance

• Lead preparation of the annual organizational budget in collaboration with the CEO, Treasurer, Board, and department leads.

• Monitor budget performance throughout the year.

• Support budget planning for programs, staffing, fundraising, merchandising, operations, campaigns, and strategic initiatives.

• Prepare financial materials for board meetings, audit committee meetings, budget approvals, and governance decisions.

• Support the Treasurer and Board with financial oversight, risk management, and long-term financial planning.

Systems, Automation & AI-Powered Tools

• Modernize financial operations through better systems, integrations, automation, and AI-powered tools.

• Evaluate and implement tools that improve expense management, receipt capture, bill pay, inventory tracking, purchase orders, sales channel reconciliation, donation reporting, cash flow forecasting, financial dashboards, document management, and audit preparation.

• Improve integrations between QuickBooks Online, Shopify, Amazon, TikTok, PayPal, Stripe, Classy, Square, Stamps.com, payroll, benefits, banking, and inventory systems.

• Create repeatable finance workflows and written procedures.

• Use automation and AI responsibly to reduce manual work, improve accuracy, and create better financial visibility.

Qualifications

• Minimum 7 to 10 years of progressive finance, accounting, or nonprofit financial management experience.

• Strong nonprofit accounting experience required.

• Minimum 5 years of QuickBooks Online experience required.

• Strong knowledge of GAAP and nonprofit financial reporting.

• Proven ability to personally manage bookkeeping, accounts payable, accounts receivable, reconciliations, payroll, benefits, audit preparation, and financial reporting.

• Experience with nonprofit audits, Form 990 preparation, donor-restricted funds, grants, and board reporting.

• Strong experience with merchandising finance, inventory, COGS, wholesale, retail sales, purchase orders, and sales platform reconciliation required.

• Experience with Shopify, Amazon Seller Central, TikTok Shop, PayPal, Stripe, Square, Classy, Stamps.com, inventory systems, or similar platforms strongly preferred.

• Strong understanding of modern finance tools, integrations, automation, and AI-powered workflows.

• Ability to identify, evaluate, and implement new tools to improve financial operations.

• Strong written and verbal communication skills.

• High attention to detail, organization, confidentiality, and deadlines.

• Ability to work both strategically and hands-on in a one-person finance role.

• Comfortable working with a CEO, Treasurer, Board, external CPA firm, staff, vendors, contractors, and platform partners.

Preferred Profile

The ideal candidate is a senior, hands-on finance leader who can operate as both CFO and full-cycle finance manager. They understand nonprofit accounting, but also have real experience with merchandising, inventory, sales platforms, COGS, wholesale, and modern financial systems. They are not only able to close the books and prepare reports, but also to improve the entire finance infrastructure. They are comfortable using AI-powered tools, automation, and integrations to reduce manual work, increase accuracy, and give leadership better visibility into the organization’s finances. This person should be rigorous, organized, proactive, tech-forward, discreet, and capable of translating financial information into clear guidance for leadership.

Work Arrangement & Employment Status

This is a full-time employee position, not a contractor role. The position may be remote, with the expectation that the CFO maintains consistent availability, proactive communication, and timely execution of all finance, accounting, payroll, reporting, compliance, inventory, merchandising, and systems responsibilities. The CFO must be available for scheduled meetings, audit and budget deadlines, monthly close timelines, payroll cycles, board reporting, and time-sensitive finance operations. Remote work requires strong self-management, confidentiality, responsiveness, and the ability to independently manage deadlines without day-to-day supervision.

Reporting Structure

Reports to the CEO. Works closely with the Treasurer, Board of Directors, external CPA firm, operations team, merchandising team, program leadership, vendors, and financial partners. This is a one-person finance position with no bookkeeper currently planned.

Location

Remote position. Candidates may work remotely, with regular availability required for meetings, monthly close, payroll cycles, audit deadlines, budget preparation, and board reporting. Preference may be given to candidates able to work within U.S. time zones or maintain significant overlap with the Foundation’s operating schedule.

Compensation

Full-time employee position. Compensation will be based on experience, qualifications, nonprofit finance expertise, merchandising and inventory systems experience, and ability to manage the role as a one-person finance function.

Pay Range $90k-$150k

How to Apply

Please send your resume and a brief introduction to lorene@keep-a-breast.org.